The Committee
Enriching the school life of the children at St Matthews
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The FOSMPS committee are an elected team of unpaid volunteers, who are parents of children at the school. ​ The committee are elected each year at the annual AGM.
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Committee Positions
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Required to attend regular committee meetings (monthly and as required), forms the governing body of FoSMPS and has voting rights.
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Chairperson(or Co-Chairs) (Trustee)
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The Chairperson/Co-Chairs, with support of the Trustees, will provide leadership and guidance to the Committee. The role requires enthusiasm and energy. Responsibilities include:
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liaise regularly with the Head Teacher to ensure FoSMPS are working in harmony with the school (normally once a month and via email),
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chair meetings, ensuring that they are open to all and everyone is able to contribute.
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oversee the formation and activities of sub-committees for fundraising and other activities to ensure they prepare appropriately for, and receive the required support to hold a successful event/activity,
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engage and meet with primary partners that support the school with financial sponsorship and or products/services.
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Secretary (Trustee)
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Responsibilities include:
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take, typing up and distributing the minutes of meetings.
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managing the FoSMPS diary.
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Treasurer (Trustee)
Responsibilities include:
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maintain up-to-date records of all FoSMPS financial transactions including issuing bills and receipts on behalf of FoSMPS and taking payments/ completing banking transactions on a timely basis.
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prepare financial statements for the AGM, and ongoing updates for committee meetings.
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ensure that a financial return is submitted to the HMRC.
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Trustees x4:
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To support the Chairperson/Co-Chairs, to provide leadership and guidance to the Committee. To fulfil the role of chair in the absence of a nominated individual. To provide guidance and advice to the Chair/Co-Chairs and the committee. To be advocates of FoSMPS.
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Communications Lead
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Lead and co-ordinate FoSMPS communications, improve and produce regular comms, to promote FoSMPS activity and to help parents be informed and involved.
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Possible other roles (with voting rights):
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Events Lead(s)
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Co-ordinating the tasks for key events, supporting and liaising with the Chairperson/Co-Chairs and or team leader(s)
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Sponsorship Lead
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Lead and co-ordinating sponsorship activity and explore new sponsorship opportunities, liaising with the Chairperson/Co-Chairs and Events Lead in the run up to events.
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Other Possible Appointed Roles (without voting rights)
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Environmental Champion
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Review FoSMPS’ activity and suggest ways to provide a healthy balance between optimal fundraising and sustainability; to help the Chairperson/Co-Chairs, Trustees and Committee make informed decisions.
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Sports Champion
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Co-ordinating sports activity and explore new opportunities to bring sport into FoSMPS activities/fundraising efforts ; to help the Chairperson/Co-Chairs, Trustees and Committee make informed decisions. ​
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Music Champion
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To co-ordinate and promote music and music based activity; to help the Chairperson/Co-Chairs, Trustees and Committee make informed decisions.
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General Champion ( no limit to number)​
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Contribute the running of the committee including fundraising activities
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Class Reps (2 per class) - does not have committee voting rights
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To be the liaison between FoSMPS and parents in their child’s class.
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Cascade comms from FoSMPS to parents
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Act as advocates of FoSMPS
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Encourage parents to support events and get involved with activities including each class running a stall at the Summer and Christmas Fair
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Arrange class social events to boost interaction and inclusion.
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To arrange Christmas, and end –of-year cards for teachers and their assistants.
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